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Accommodation 

We've officially partnered with EventBeds™ by NuBreed Hotels to offer a complimentary VIP Concierge Service for this year’s event accommodation. You will find exclusive deals at localised hotels with savings up to 30% and benefit from dedicated support, provided by a team of event & travel professionals.

We'd recommend to book soonest through the  EventBeds™ VIP Concierge page here or you can contact their Concierge Team directly at contact@nubreedhotels.com with your requirements. 

Book Early for the best prices
Audio Visual 

Immersive AV are the official supplier of screens, laptops and other services, with a team of technicians available throughout the event to assist you. Order online here

Email: enquiries@immersiveav.com

Tel: 020 8961 2555

Early Bird Deadline 23/08/2024

Badges*

compulsory 

All exhibitors will require a badge to access the event. Order your exhibitor badges here 

For queries, please email: hello@jonas.events

Tel: 01865 893 560

Booking deadline N/A
Carpet 

To purchase floor coverings and carpet for your space only stand order here

Early Bird Booking Deadline TBC

Catering and Hospitality* 

 

Amadeus provide exhibitor catering via the following means:

Served To You - Complete hospitality service- On Stand Menus | the NEC, Birmingham

Enquiries can be made via the below. 

Adrian Santos E: adrian.santos@amadeusfood.co.uk M: +44 (0) 07795336440 T: +44 (0) 121 7673579

Food To You – convenient drop off service for delivery only

Exhibitors wishing to use the Food To You stand delivery service should place their order by completing the catering section on the downloadable order form available here or by email to: eventorders@thenec.co.uk. Should you wish to speak to someone in person, please call 0844 338 8338 (UK based exhibitors) or +44 (0) 121 767 2770 (overseas exhibitors).

*Additional power may be required for electrical items

14 Working days before the event.

Contractor and Delivery Driver CDM*

compulsory

All contractors and delivery drivers who wish to enter the hall are required to complete this form to confirm you have read and understood the Site Rules and CDM regulations. 

 

Electrics 

(Provided by Full Circle)

Please order via the webshop link.

If you need any assistance or you have not received your login from full circle please contact exhibit@fullcircleeventsltd.co.uk

Early bird Deadline - 14/08/2024

Event Delivery System

If you’re exhibiting, building a stand, or delivering product at an NEC show make sure you book your delivery online in advance, for a simple in-out operation. ALL deliveries must be booked in advance and booking confirmation printed off to display on the vehicle dashboard on arrival at the lorry park and hall.

Please note: Display vehicles do not need to book in via Voyage Control.

Make your booking here **link coming soon** 

Voyage Control Guide 

N/A

Furniture 

(Provided by Creative Hire & Thorns) 

We have 2 recommended furniture suppliers for this event. 

View the Creative Hire options here 

Email: info@creativehire.co.uk

View the Thorns option here 

Email: hello@thorns.co.uk

Creative Hire Deadline - 2 weeks prior (subject to availability) 

Thorns Early Bird deadline - 27/08/2024 (use code ESS24)

Graphics

This event has 2 recommended partners to order graphics for your exhibition stand.

View the Full Circle offering here. 

Email: exhibit@fullcircleeventsltd.co.uk

Tel: 01264 365550

To View the Full Vision Graphic options  click here 

Email: Exhibitor@fullvison.co.uk 

Tel: 02038664444

Deadline - 21/08/2024

Full Vision Deadline - 02/09/2024

Happy Hour

Join us and our participating exhibitors for Happy Hour, where you can meet and relax whilst you chat about all your requirements over beer and snacks. These packages include a full marketing program. For more details and prices, please click here

Happy Hour takes place at 3:00pm on Wednesday 11th September 2024. 

Deadline 

tbc

Health and Safety Declaration *

compulsory

All exhibitors are required to complete this form prior to the event

If you require any further assistance contact the organisers or our Health & Safety Team here

Deadline - 

12/07/2024

Internet 

The event hall has a free basic Wi-Fi facility. If you wish to order a dedicated Wi-Fi Hotspot or hardwired internet to ensure access throughout the event, please order here.

Email: eventorders@thenec.co.uk

Tel : 0844 3388 33 8

Booking Deadline TBC

Logistics 

 

If you require storage of products or exhibits, deliveries or collections, shipping and handling or lifting services the event logistics partner can assist. For ordering click here

Click here for shipping instructions. 

Email: luke.titmus@cevalogistics.com

 Tel: T:+44 (0) 330 5877777

Orders after 26/08/24 will incur 25% late booking surcharge
Scanners 

If you want to scan visitor badges to build your contact list from the event, please order here. 

**link coming soon** 

Tel: 01865 893 560

For more information on scanners, please click here. 

*Please note you may also have a scanner included in your Exhibitor Registration Fee on your contract. Please ensure you check your stand contract before ordering additional scanners*

Booking deadline for hand-held 2 weeks prior (subject to availability)  

Space Only stand plans and H&S documents*

compulsory

Stand plans will need to be submitted using this form.

If you require any further assistance contact our Health & Safety Team here

Submission Deadline- 12/07/2024

Stand Plan Inspection Fee *Compulsory 

A stand plan inspection fee of £295+VAT must be paid in full via this payment form before the submission of plans for review.  Receipt of this payment must be made in order to gain authorisation to start stand build onsite. 

**Please note the fee may have been included on your booking form. Please check your contract beforehand**  

All fees are charged per stand and can be made via this form by either the exhibitor or stand contractor.

Please note additional fees maybe required if your stand is Complex or you have Rigging on your stand. 

Payment Deadline- 12/07/2024

Space Only Design and Project Management

Roar B2B offer an In-House custom stand design and build service for Space Only Exhibitors. With over 50 years combined experience of creating versatile and inspiring build designs for different budgets.  Further information can be found here or contact us to discuss further.

Subject to availability 

Water & Waste

Place your order for water and waste to your stand here

Email: eventorders@thenec.co.uk

Tel : 0844 3388 338

Early Booking Discount ends TBC

Booking Deadline TBC