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We've officially partnered with EventBeds™ by NuBreed Hotels to offer a complimentary VIP Concierge Service for this year’s event accommodation. You will find exclusive deals at localised hotels with savings up to 30% and benefit from dedicated support, provided by a team of event & travel professionals.

We'd recommend to book soonest through the  EventBeds™ VIP Concierge page here or you can contact their Concierge Team directly at with your requirements. Their office hours are Mon-Fri, 9am - 6pm

Book Early for the best prices
Audio Visual 

Aztec event services are the official supplier of screens, laptops and other services, with a team of technicians available throughout the event to assist you. Order online here


Tel: 020 7803 4000

Early Bird - 28/08/23 , Final deadline - 72hours before the show



All exhibitors will require a badge to access the event. Order your exhibitor badges here 

For queries, please email:

Tel: 01865 893 560

Booking deadline N/A
Branded Merchandise and Swag

We’re offering up our VIP ordering service to help pick out the perfect swag for your exhibition stand.  We print, pack, store and deliver to and from your event making transport and logistics a breeze!

We offer a wide range of swag, from custom socks to branded cup cakes!

  • Clothing and Uniform
  • Bags and Lanyards
  • Tech Accessories
  • Confectionary and sweets
  • Stickers and badges
  • Giveaways and luxury prize items
  • Unique branded projects
  • Swag Stores and competition prize distribution

And much more to be discovered, just ask! 

Or visit our website –

Our team can be contacted directly – (Please include your event name in the subject header so we know who will be managing your orders according to event deadlines)

Allow 3-4 weeks from order approval
Catering and Hospitality

Amadeus provide exhibitor catering via the following means:

Served To You - Complete hospitality service- On Stand Menus | the NEC, Birmingham

Enquiries can be made via the below. 

Adrian Santos E: M: +44 (0) 07795336440 T: +44 (0) 121 7673579

Food To You – convenient drop off service for delivery only

Exhibitors wishing to use the Food To You stand delivery service should place their order by completing the catering section on the downloadable order form available here or by email to: Should you wish to speak to someone in person, please call 0844 338 8338 (UK based exhibitors) or +44 (0) 121 767 2770 (overseas exhibitors)

*Additional power may be required for electrical items

14 Working days before the event

Contractor and Delivery Driver CDM*


All contractors and delivery drivers who wish to enter the hall are required to complete this form to confirm you have read and understood the Site Rules and CDM regulations. 

Deadline TBC


(Provided by Full Circle)

Please order via the webshop link.

If you need any assistance or you have not received your login from full circle please contact


Deadline - 11/08/2023

Event Delivery System

If you’re exhibiting, building a stand, or delivering product at an NEC show make sure you book your delivery online in advance, for a simple in-out operation. ALL deliveries must be booked in advance and booking confirmation printed off to display on the vehicle dashboard on arrival at the lorry park and hall.

Please note: Display vehicles do not need to book in via Voyage Control.

Make your booking here 

Voyage Control Guide 



(Provided by Creative Hire)

To order your stand furniture please use the online portal. 

Order form 

If you need any assistance, you can contact the team.


Tel:  01676 542616

Booking Deadline - 30/08/2023


This event has 2 recommended partners to order graphics for your exhibition stand.

View the Full Circle offering here. 

If you need any assistance, you can contact the team.


Tel: 01264 365550

To View the Full Vision Order form and Graphic options  click here  or Contact Jo Gillespie Email: Tel: +44(0)2038664444

Full Circle 11/08/2023

Full Vision Deadline - 28/08/2023

Happy Hour

Join us and our participating exhibitors for Happy Hour, where you can meet and relax whilst you chat about all your requirements over beer and snacks. These packages include a full marketing program. For more details and prices, please click here

Happy Hour takes place at 3:00pm on Wednesday 13th September 2023. 

Deadline 21/08/2023

Health and Safety Declaration *


All exhibitors are required to complete this form prior to the event

If you require any further assistance contact the organisers or our Health & Safety Team here

Deadline TBC

The event hall has a free basic Wi-Fi facility. If you wish to order a dedicated Wi-Fi Hotspot or hardwired internet to ensure access throughout the event, please order here.


Tel : 0844 3388 338

Booking Deadline 28/08/23


If you require storage of products or exhibits, deliveries or collections, shipping and handling or lifting services the event logistics partner can assist. For services click here .


 Tel: T:+44 (0) 330 5877777

Orders after 28/0823 will incur 25% late booking surcharge



(Provided by Full Circle)

All shell scheme exhibitors are required to complete there name board form  here.  to ensure their nameboard is printed correctly. If this is not completed then the name on the contract will be used. 

If you need any assistance, you can contact the team.



If you want to scan visitor badges to build your contact list from the event please order here.

Tel: 01865 893 560

For more information on scanners, please click here. 

*Please note you may also have a scanner included in your Exhibitor Registration Fee on your contract. Please ensure you check your stand contract before ordering additional scanners*

Booking Deadline: for hand-held 2 weeks prior (subject availability) 
Upgrade to a Turnkey stand!        

Upgrading to a turnkey stand not only improves the look of your stand, but the packages include the most common items ordered by exhibitors. The packages typically include graphics, a screen, electrics, furniture and a lead capture app. No need to order different services through multiple suppliers. We will place your orders and check things are in
place before you arrive to set up. For more details click here

(Subject to availability)  

Deadline 19/07/2023

Shell Scheme fittings and extras

(Provided by Full Circle)

If you require any additional items such as fittings, shelves, storage for your stand, you can order various items using this order form  

If you need any assistance, you can contact the team.


Tel: 01264 365550

Early bird Deadline - 11/08/2023

Water & Waste

Place your order for water and waste to your stand here


Tel : 0844 3388 338

Early Booking Discount ends TBC

Booking Deadline TBC

ESS Launch party 

Join us at the much-anticipated ESS Launch Party, taking place at the stylish All Bar One in Brindley Place, Birmingham. Get ready for a night full of networking, excitement, and socialising with fellow exhibitors and visitors.

Link here